Sample of double entry for transactions

What are the double entry for each transaction ?

1. Opening Balances

The Opening balances do not involve double entry for the current year.

2. Audit Adjustment (previous accounting year)

The double entry for the auditor adjustments are as given by the auditors.

3. Provisions for expenses

For example, provision for office rental. The double entry is :
Debit : Rental
Credit : Office Lord


4. Purchase of machine on credit from local seller

For this example, the double entry is :
Debit : Fixed Assets.
Credit : Mach Sdn Bhd.

5. Purchase of machine on credit from oversea seller

For this example, the double entry is :
Debit : Fixed Assets.
Credit : Machine Maker Corp.
6. Salary-Production

When you receive particulars of salary of production people, the double entry is :
Debit : Salary-Production
Credit : Salary-Production Payable.

7. Salary-Admin

When you receive particulars of salary of administration people, the double entry is :
Debit : Salary-Admin
Credit : Salary-Admin Payable.

8. Bonus-Production

If the source is Bonus fir production, then we want to record these particulars :
Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

9. Bonus-Admin

If the source is Bonus of Admin, then we want to record these particulars :
Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

10. Sales Invoices

If the source is Sales nvoice, then we want to record these particulars :
Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

11. Export Invoices

If the source is Export invoice, then we want to record these particulars :
Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

12. Sales-Subsidiary A

If the source is Sales to Subsidiary A, then we want to record these particulars :
Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

13. Sales-Associate co. X

If the source is Sales to Associate Cmoany X, then we want to record these particulars :
Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

14. Sales-Holding company

Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

15. Debit Note Issued to

Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

16. Debit Note issued from

Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

17. Petty Cash A

Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

18. Bank A

Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

19. Interest on HP A

Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

20. Depreciation

Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

21. Journal

Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

22. Closing Stock-Raw material

Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

23. Closing Stock-Finished Product

Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

24. Closing Stock-Semi-Finished Product

Source(A), Date(B), Month(C), ACCOUNTS(J), CHECK ACCOUNTS(K), AMOUNTS(L), CUMULATIVE AMOUNTS(M).

Different manner to identify sources



Usually the minimum details we want to record are the name of the source (column A), date of the source (column B), the reference number of the source (column D), what accounts to debit (column L), what accounts to credit (column L), the debit amounts (column M), the credit amounts (column M), etc.